General FAQs

  • Our staff will welcome you and your vendor team at 10:00am on the day of your event. All events should end at 11:00pm to allow for cleanup by 12:00am. If you or a vendor ever need to meet with our staff for a tour, we are available by appointment.

  • We do have a recommended list of vendors to get you started and encourage our clients to choose vendors who best fit the vision of their event. We require caterers to have all necessary licenses and insurances, and to be approved in advance if they are not on our recommended list.

  • We have two suites , each with a private bathroom. Hair and makeup services can happen here during business access times. If you get ready at another location, these spaces are great to get dressed in or do final touchups before your event.

  • Our venue staff will set up and break down any tables and chairs provided by Germantown Gables. These will be set up and ready for you at your 10am access time.

    We also provide a venue coordinator to support our clients, vendors, event planners and event coordinators during events for optimal use of our venue. They are present the day of your event to provide building access, manage the venue, and monitor building operations.

    Please note that the venue team is not a replacement for hiring a professional wedding coordinator.

 

Package Details

  • Full use of the facilities on the day of your event from 10:00am-12:00am

    1 indoor space with built-in optional room divider (450 people)

    1 outdoor space (300 people)

    2 getting ready suites with private restrooms

    Tables and chairs for up to 250 people (for indoor use only)

    Set up of Germantown Gables tables and chairs

    Catering kitchen

    Quiet room intended for private use by nursing mothers, guests with sensory needs, and young families

    1 hour Rehearsal time dependent on venue availability

    A venue coordinator to provide support

    Coordination with Wild Hops Brewery for bar service

    Floor Plan creation

  • When choosing your event date, don’t forget about holidays! We add an additional fee to events that fall on a holiday.

    In order to respect our Germantown neighbors, we require events over 150 people to hire valet services to help with parking.

    Our tables and chairs are for indoor use only, and outdoor seating must be rented.

    Finally, you are required to purchase an insurance policy for the day, more details on that can be found under the “Policies” FAQ.

  • Yes, all our clients will have 1 hour for rehearsal time. The rehearsal is dependent on the venue’s availability and cannot be scheduled until 30 days before the event.

  • We have two indoor spaces that can function separately or used as one room together for ceremonies, cocktail hours, and receptions. These areas seat 450 people total and provide easy transitions for your guests throughout your event. We also have an outside courtyard that can serve as an intimate ceremony space, a getaway for cocktail hour, or even dancing during your reception. This courtyard can hold 300 people.

  • We provide all of our clients with floorplan creation for their event which includes the dimensions.

 

Policies

  • All clients are required to purchase event insurance with a minimum of $1,000,000 liability coverage. Swan Street Event Space LLC should be listed as an additionally insured party.

    All policies must list Swan Street Event Space LLC as “Additionally Insured” and as “Certificate Holder".

  • Yes, cars can be left overnight. Germantown Gables does not have a private parking lot, and can not be held responsible for personal vehicles.

  • In order to be respectful of our Germantown neighbors, large trucks and buses are not allowed to park on the street, unless actively loading or unloading.

  • Clients and their vendor team are responsible for the set up of all event-related equipment, unless provided by Germantown Gables. Germantown Gables requires Caterers to pre-bus during the event and finish bussing tables after the food portion of the event. Caterers must clean kitchen after food service and take all trash out to Germantown Gable’s dumpster before leaving. We provide a catering agreement with all of the details during our Final Details Meeting (Scheduled 2-3 months prior to event date).

    The client will be responsible for cleanup and trash removal after their caterer’s leave. Personal items, decor, and rentals are required to be removed at the end of load-out, unless otherwise agreed upon.

  • All outdoor events will be transferred inside in the event of rain. This plan will be made during your final meeting with our staff prior to your event so that our team can provide excellent service rain or shine! The final rain plan decision must be made 24 hours prior to your event, however circumstances may vary.

  • All events must end by 11pm, with all items removed from the property by 12am unless approved in advance, in writing.

  • We have partnered with Wild Hops Brewery to provide exclusive bar service to our clients. Due to our liquor license, no outside alcohol is permitted. Please email us for more information about our bar packages.